Model Email:
Request for Information on a Financial Report
Let's look at a model answer. Read the following model e-mail and do the accompanying activity below. You can download the activity a a PDF at the bottom of the page and do it there. You will also find the answers on the PDF.
Request for Detailed Q1 Financial Report
Dear Ms. Taylor,
I hope this message finds you well.
I am writing to request a detailed copy of the Q1 financial report for our upcoming board meeting. We need comprehensive data on the revenue, expenses, and net profit for the first quarter, along with an analysis of the variances compared to our budget projections. Additionally, please include a breakdown of the performance of each department and any significant financial events that impacted our results.
This information is crucial for our strategic planning and decision-making process. Could you kindly provide the report by this Friday, June 9th, to allow us ample time for review?
If there are any preliminary figures or highlights you can share in advance, that would be greatly appreciated. Thank you for your cooperation and timely assistance.
Best regards,
John Anderson
Financial Analyst
Bright Future Investments
john.anderson@brightfuture.com
(123) 456-7890
Vocabulary and Language
Upcoming-coming soon | Breakdown-a breakdown of something is a detailed description, broken into smaller parts | Timely-punctually; on time |
Comprehensive-very detailed | Crucial-very important | Cell |
Revenue-the amount of money generated by a company before subtracting its expenses | Kindly-an adverb for adding politeness and respect whenever asking for something | Cell |
Net profit-after subtracting expenses, especially taxes, this is the money the organisation is left with | Ample-sufficient | Cell |
Matching Activity: Breakdown of Email Components
Instructions: Match each component of the email (1-6) with its correct description (A-F).
- Subject Line
- Salutation
- Introduction
- Body
- Closing
- Signature
A. Professional sign-off: A polite closing phrase to end the email.
- Example: "Best regards,"
B. Brief, polite opening: Sets a positive tone and leads into the main message.
- Example: "I hope this message finds you well."
C. Full name and title, company name, and contact information: Provides your identity and how to reach you.
- Example: "John Anderson, Financial Analyst, Bright Future Investments, john.anderson@brightfuture.com, (123) 456-7890"
D. Clear and specific: Summarises the email's purpose.
- Example: "Request for Detailed Q1 Financial Report"
E. Professional greeting: Formally addresses the recipient.
- Example: "Dear Ms. Taylor,"
F. Clear request with specifics: Contains the main message and necessary details.
- Example: "I am writing to request a detailed copy of the Q1 financial report for our upcoming board meeting. We need comprehensive data on the revenue, expenses, and net profit for the first quarter, along with an analysis of the variances compared to our budget projections."
Check your answers by downloading this activity in the Resource Section below. The answers are included:
Resources
Resource 1
Effective e-mail writing for professionals
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