Useful language for e-mails

Useful Language and Sentence Stems for Business E-mails

The following lists are useful for structuring e-mails and starting sentences

1. Subject Line

• Request for [action/item]
• Update on [project/issue]
• Meeting scheduled for [date]
• Invitation to [event]
• Reminder: [task/meeting]

2. Opening/Salutation

• Dear [Name],
• To Whom It May Concern,
• Greetings,

3. Introduction

• I hope this e-mail finds you well.
• I am writing to inform you about...
• I am writing to request...
• I am reaching out regarding...
• Following up on our previous conversation...

4. Stating Purpose

• The purpose of this e-mail is to...
• I am writing to update you on...
• This e-mail is to confirm...
• I would like to inquire about...
• I am contacting you to discuss...

5. Requests and Inquiries

• Could you please provide...
• I would appreciate it if you could...
• Could you let me know...
• Would it be possible to...
• Can you confirm whether...

6. Giving Information

• I am pleased to inform you that...
• Please be informed that...
• We would like to announce...
• Attached you will find...
• For your reference, here is...

7. Making Suggestions

• I suggest we...
• It might be beneficial to...
• I recommend that we...
• How about we...
• We could consider...

8. Offering Assistance

• If you need any further information, please feel free to contact me.
• Should you require any assistance, do not hesitate to reach out.
• I am here to help with...
• If you have any questions, please let me know.
• I am available for a call if needed.

9. Closing Remarks

• Thank you for your attention to this matter.
• I look forward to your reply.
• Thank you for your cooperation.
• Please let me know if there are any issues.
• Thank you in advance for your help.

10. Sign-off

• Best regards,
• Sincerely,
• Kind regards,
• Best wishes,
• Yours faithfully,

11. Follow-Up

• Just a quick reminder about...
• I wanted to follow up on...
• As discussed, I am sending...
• Please find below an update on...
• Following our meeting, here are the notes...

Model Answer:

Dear Team, 

I hope this e-mail finds you well.

I am writing to update you on the current status of our project milestones. As you know, we have been working diligently to meet our deadlines, and I am pleased to inform you that we are on track.

Attached you will find a detailed report on our progress. I would appreciate it if you could review this report and provide your feedback by the end of the week.

Should you require any assistance or further information, please feel free to contact me.

Thank you for your attention to this matter.

Best regards,

Arthur Intelli. 

(Director of Operations) 

Now go to the next lesson, where you can do a quiz on matching some of the sentence stems from here with sentence endings. 

You can also download this list of language items here: